Music Graduate Student Resources at the University of Alberta
Short and memorable link for this page:
https://bit.ly/mgsr-ua (music grad student resources - uofa)
This is a temporary page, providing information to supplement the official Music Department Graduate Student Resources page
Please use it until the official page  can be properly updated.
Note: the Fine Arts Building is different from the Old Arts Building. Music has facilities in both. Please see this Google map for details.
UPDATES: Please fill out the Music Graduate Student Form (http://bit.ly/mgsf-ua) if you haven't done so already. If you have done so, please revisit the link to update your information every semester.
- 1 Grad student orientation
- 2 Additional resources
- 2.1 Emergency? Here's a summary of Graduate student support for a range of issues (personal, health, financial, academic...)
- 2.2 Advising
- 2.3 Courses
- 2.4 Funding: awards, scholarships, assistantships, grants for research, travel, and creative arts
- 2.5 Finances: banking and SIN
- 2.6 General references (Orientation, Programs, Funding, Library)
- 3 Finding a job
- 4 COVID updates
- 5 Student Health and Counseling Services
- 6 Safety Basics
- 7 Grad Handbook (UNDER DEVELOPMENT!)
- 8 Miscellaneous
Grad student orientation
Graduate Student Orientation sessions for 2021-22
Orientation 1: General (including all program requirements)
Our meeting took place Monday, August 30, 10 am. Please find all relevant materials below.
Orientation Agenda (contains lots of useful links!)
Program Overview Slide Presentation (Google slide presentation; more links) UNTIL OUR WEBSITE HAS BEEN UPDATED PLEASE USE THIS PRESENTATION FOR PROGRAM REQUIREMENTS! (e.g. Language, Ethics, etc.)
Orientation 2: research proposals, scholarships and awards (including SSHRC scholarships)
FGSR SSHRC CGS - Doctoral fellowships: workshop (slides)
- Orientation documents are in Google Drive...see in particular:
- Orientation videos:
- GSA Orientation e-Class
Note: you won't get access to Google Drive and other documents unless you're logged into Google using your UofA CCID! So if you're not getting in, please check that first.
Emergency? Here's a summary of Graduate student support for a range of issues (personal, health, financial, academic...)
Alberta Health Link - call 811 .
Your primary sources for advising are:
- your (interim) supervisor and
- the Graduate Advisor for Music.
The GSA and FGSR offer virtual advising; graduate students can chat with a live agent from either office:
- The GSA's Virtual Front Desk will be available on the GSA website
- The FGSR Virtual Counter (open from 1:30 PM - 3:30 PM, M-F) can be accessed here.
Graduate course offerings: 2022-23 (http://bit.ly/mgsr-ua-courses). Note: this listing is not yet complete. More courses will be added as instructors supply descriptions. A complete list should be available on beartracks, though some courses are not listed there yet either. Stay tuned!
Problems registering? Contact Music grad studies.
Funding: awards, scholarships, assistantships, grants for research, travel, and creative arts
- Preparing a Research Proposal
- Conventional academic research: answering questions about the world by doing things (thinking, experiencing, experimentation, fieldwork, archival work...)
- Research Creation: Add "creating" to that list. Research Creation combines conventional research with creative activities. Read the SSHRC definition, and browse University of Alberta Research Creation resources. Note that Research Creation is still research and must
- "address clear research questions
- offer theoretical contextualization within the relevant fields of inquiry
- present a well-considered methodological approach and creation process"
- Federal Tri-Council funding: General information. Tri-council comprises SSHRC, NSERC, and CIHR. For the most part, Music students are eligible only for SSHRC.
- Tri-council funding for master's and doctoral students, including SSHRC.
- Eligibility: must be Canadian citizen or permanent resident, and for the most part Music students will only be eligible for SSHRC awards.
- Here is the official government listing for SSHRC graduate scholarships.
- Note that deadlines are much earlier than stated here, since your applications need to wend their way through the UofA system first. We will be running a workshop to prepare you.
- SSHRC application instructions
- University of Alberta listings of awards and funding: Tri-council and beyond...
- Grants specifically for travel
- Grants from Arts funding organizations. Read the eligibility conditions carefully for each grant. Note that some of these grants cannot be applied towards a thesis project, and others may have citizenship requirements.
Finances: banking and SIN
Please remember to set yourself up for automatic deposit in BearTracks. If you have difficulty, please try again in a few days. Once HR sets you up, it should work. Alternatively you may send the Electronic Banking/Direct Deposit form to the Graduate Advisor.
General references (Orientation, Programs, Funding, Library)
- This page: http://bit.ly/mgsr-ua (Music Grad Student Resources - UofA)
- Orientation Agenda (contains lots of useful links!)
- Program Overview (Google slide presentation; contains lots more useful links!)
- Department of Music technology tips for online lessons
Graduate Programs in Music: definitions and requirements
- Official descriptions of Music graduate programs and requirements from the UofA Calendar (quick and memorable link: http://bit.ly/mgp-ua (Music Grad Programs - University of Alberta)
- Additional requirements that must be met prior to graduation:
- Music Department's Graduate Student Resources page (now undergoing revisions)
University and FGSR resources
- University Academic Regulations, applying to all programs (including evaluation, examination, academic standing, and appeals)
- FGSR graduate program manual (handbook) (with links to the Calendar for many policy issues)
- FGSR regulations, including specific regulations on academic standing, and program extensions
- Leaves of absence
- Office of the Ombuds: a confidential service to ensure fairness in university processes, they offer information, advice, and support to students as they deal with academic, discipline, interpersonal, and financial issues related to student programs. They can advise on "...grade appeals, student and applicant discipline, academic standing (e.g. required to withdraw, probation, appeals, etc.), student-supervisor conflicts, breakdowns in graduate programs, conflicts between students and/or professors, intellectual property issues, professional practice concerns, and residence disputes."
Note that to perform field research with human subjects you need:
- approved Ethics application (consult the Research Ethics Office)
- Follow current UofA guidelines for field research under covid
Need-based financial support (bursaries...)
Lucinda Johnston is our Music librarian. She also serves departments of Drama and Linguistics.
- Music Library Orientation
- Library announcements
- Lucinda's blog
- Music subject guide
- Audio and video guide
- Digital Scholarship Centre
Music has three shared office spaces for Music graduate students. ART3-34/3-42, ED433A and ED451A. There are also carrels available in Old Arts. Please contact the Music office for access.
This agreement between the GSA and the University determines many parameters of your academic life, including financial. Note rates of pay on p. 21.
Finding a job
Please note this COVID checklist. Note that masking indoors is mandatory when physical distancing cannot be assured (as in this Orientation) and that anyone on campus must either be fully vaccinated or else undergo regular testing
The policy response to COVID is evolving rapidly. We will continue to update this site as information comes in.
- Latest campus COVID updates
- Declaring covid status
- Travel to Canada during COVID, including Quarantine and isolation information
- Modified exam guidelines
Student Health and Counseling Services
- 24/7 Distress Line (780-482-4357) - provides support at any time of the day to those in distress or considering suicide. Also online crisis support.
- Graduate Student Assistance Program: https://www.ualberta.ca/human-resource-services/index.html: 780-428-7587 - provides a wide variety of free services such as counselling and advice, crisis support, legal services, financial services, lifestyle services (personal trainer, nutritional counselling, smoking cessation). Students will need to specify they are a graduate student at the U of A and provide their One Card # to receive free services.
- Counselling and Clinical Services: https://www.ualberta.ca/current-students/counselling/index.html provides high quality, accessible and compassionate psychological and psychiatric services to students to improve their personal, social, and academic well-being. Call-in and in-person drop by may be suspended, but here are the coordinates: telephone 780-492-5205, or drop by at 2-600 SUB for an initial consultation (M, R, F 8am-4:30pm and T, W 8am-7pm). Their website also has excellent resources (https://www.ualberta.ca/current-students/counselling/resources)
- The University Health Centre: https://www.ualberta.ca/services/health-centre/index.html provides a wide range of professional, friendly and compassionate medical services to students and staff, including doctor appointments. They offer walk-in service and are located in 2-200 SUB
Smoke or Fire: Evacuate the area, direct your students to evacuate the building, activate the fire alarm, evacuate the building using the stairs, and proceed to your building muster point. If you have anyone in the class who cannot evacuate, call 780-492-5050 (Muster points can be found here: http://goo.gl/QmpMxP)
Fire Alarms: Evacuate the area, direct your students to evacuate the building using the stairs and proceed to your building muster point. If you have anyone in the class who cannot evacuate call 780-492-5050.
Medical Emergency: Render first aid assistance if trained, call 911 and follow instructions. Any situation that involves respiratory distress or arrest, cardiac arrest, large amount of blood loss, a casualty who cannot be moved, or any loss or change of consciousness should be considered a 911 emergency
Severe Weather: Direct your students to stay indoors, stay away from the windows, and check local media for instructions.
Water, Power or Heat emergencies: Edmonton Campuses: Call Facilities and Operations at 780-492-4855. Augustana Campus: Call Facilities and Operations at 780-679-1523.
Large Hazardous Materials Release or Spill: Evacuate the area, call 911, direct your students to evacuate the building using the stairs and proceed to your building muster point. If you have anyone in the class who cannot evacuate call 780-492-5050.
Suspicious Person, Package, or Unusual Activity: Be alert, avoid confrontation, call Protective Services at 780-492-5050, and follow their instructions.
Grad Handbook (UNDER DEVELOPMENT!)
- Map of music-relevant places on campus.
- Concert Passes: available at the Department office.
- Proximity ONEcard Access Form for New Students: Please review instructions for the prox card access in FAB after-hours and weekends
- Mailboxes (in 3-82 FAB, collective mailbox sorted by alphabet. Please check your mail during office hours.)
- Photocopying: free scanning; TAs have a set number of pages for photocopying; please ask Satoko Nemoto.
- Music Notes listserv: Please read listserv emails for grants, job opportunities, important dates (contact the Office to sign up)
- Canadian Centre for Ethnomusicology: http://cce.ualberta.ca. We will be holding weekly meetings on Wednesdays at noon. Please sign up for the listserv at our website if you’re interested in receiving updates.
- Learning and Professional Development: FGSR, Centre for Teaching and Learning, and Student Success Centre.
- Beartracks user guide
- Campus Computing ID (CCID)
- Information on health insurance coverage available through your student plan: http://www.studentcare.ca
- International students (https://www.ualberta.ca/why-ualberta/international/)
- Transit pass - U-Pass
- Edmonton Transit System (ETS) schedule
- FGSR resources for faculty and staff